Friday, November 8, 2019
8 Steps to More Concise Writing
8 Steps to More Concise Writing 8 Steps to More Concise Writing 8 Steps to More Concise Writing By Mark Nichol You know you must streamline your writing, but the devilââ¬â¢s in the details. Here are some specifics about what to look for: 1. Remove Redundancy Avoid double-teaming terms like ââ¬Å"a period of one week,â⬠ââ¬Å"end result,â⬠ââ¬Å"free gift,â⬠and ââ¬Å"personal opinion.â⬠Watch for phrases that echo the quality in question: ââ¬Å"oval in shape,â⬠ââ¬Å"larger in size,â⬠ââ¬Å"shorter in duration,â⬠and the like. Omit redundant words that are already implied as part of an abbreviated term, such as machine in ââ¬Å"ATM machine.â⬠2. Reduce Phrases to Words Replace a descriptive phrase following a noun with a one-word adjective that precedes the noun: ââ¬Å"People who experienced at traveling know better than to label their luggage,â⬠for example, can be revised to ââ¬Å"Experienced travelers know better than to label their luggage. A modifying phrase, similarly, can be reduced to a simple adverb: ââ¬Å"Sympathizing with her concerns, he nodded in response to her complaint,â⬠for instance, is more concisely expressed as ââ¬Å"He nodded sympathetically in response to her complaint.â⬠Delete extraneous phrases such as ââ¬Å"which isâ⬠and ââ¬Å"who were,â⬠as shown here: ââ¬Å"We drove down Lombard Street, which is considered the crookedest street in the worldâ⬠is easily simplified to ââ¬Å"We drove down Lombard Street, considered the crookedest street in the world.â⬠3. Omit Gratuitous Intensifiers and Qualifiers Use adverbs that intensify or qualify in moderation: ââ¬Å"They had an extremely unpleasant experienceâ⬠isnââ¬â¢t accurate unless a subsequent explanation justifies the intensifier extremely, and ââ¬Å"I was somewhat taken abackâ⬠isnââ¬â¢t necessarily an improvement on ââ¬Å"I was taken aback.â⬠4. Expunge Expletives ââ¬Å"There areâ⬠or ââ¬Å"there isâ⬠is a weak way to start a sentence. ââ¬Å"There is a telling passage toward the end of the storyâ⬠lacks the focus of (and the more vivid verb in) the sentence ââ¬Å"A telling passage occurs near the end of the essay.â⬠5. Negate Nominalizations ââ¬Å"The report gave an analysis of the accidentâ⬠uses a phrase where a single word suffices. (This is known as a nominalization, or smothering a verb.) When you see a ââ¬Å"(verb) a/an (noun)â⬠construction, convert the noun into a verb and replace the phrase with it. In this case, ââ¬Å"The report analyzed the accidentâ⬠is the more concise result. As with deletion of expletives, a stronger verb is an additional benefit. 6. Delete Superfluous Phrases ââ¬Å"At the present time,â⬠ââ¬Å"for all intents and purposes,â⬠and ââ¬Å"in the event thatâ⬠are just a few of many meaningless phrases that clutter sentences. Trim them to tighten your writing. 7. Avoid Cliches Likewise, ââ¬Å"face the music,â⬠ââ¬Å"litmus test,â⬠ââ¬Å"tried and trueâ⬠and other timeworn phrases add nothing to your writing but words; theyââ¬â¢re useful only for padding a word count, but instructors and editors (and readers) will notice. 8. Eschew Euphemisms Generally, words that disguise concepts degrade language, which is all about expressing, not repressing, meaning. For example, ââ¬Å"collateral damage,â⬠in reference to warfare (and, by extension, to all interpersonal relationships), invites derision. However, use of some euphemisms, such as those for human disabilities, is a well-meaning effort to preserve the dignity of the disabled, though some people argue that such cosmetic wording actually harms people by diminishing the seriousness of their condition, or that it is for the benefit not of the disabled but of people who would rather not be reminded of the disabled. Want to improve your English in five minutes a day? Get a subscription and start receiving our writing tips and exercises daily! Keep learning! Browse the Business Writing category, check our popular posts, or choose a related post below:85 Synonyms for ââ¬Å"Helpâ⬠Latin Words and Expressions: All You Need to KnowSit vs. Set
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